We came. We saw. We Spoke.

Monday, January 09, 2012

One to grow on (in).

by W. Gene Powell

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At long last, Spoke is pleased to announce the creation of Toledo’s first coworking space—Seed. What is coworking? We’re glad you asked. Coworking is a style of work which involves a shared work environment. Most importantly, coworking creates a community that helps designers, developers, independent contractors and creative professionals flourish.

Over the coming weeks, partners Gene Powell, Jamie Wright and Don Miller will be unveiling the physical plans for Seed Cowork™, our membership model and other exciting details. Until then, allow us to share the following:

  • Seed Cowork will be located in historic St. Clair Village in Downtown Toledo.
  • Our doors will open in the Spring.
  • We’ll announce a Kickstarter campaign which will allow like-minded folks to support our project.

We’ve also provided answers to common questions to help you learn more about the project:

Q: What is coworking?
A: Coworking is about a community of like-minded creative professionals who want a different kind of place to work. A place free of cubicles and bureaucracy. A place where you can go and get inspired with fellow members. You can find more information at http://wiki.coworking.info.

Q: Is this just renting office space?
A: Seed is just a place where creative people work. It is not about the space. It is about the community. Yes, you have a membership, but the value comes from the members within the space. Renting office space is just about the space.

Q: How do I join?
A: Sign up for the newsletter here. We will be announcing those plans soon. If you want to get in early, you will also want to keep a look out for the Kickstarter campaign.

Q: Who is behind this?
A: The founding members are three independent business owners from NW Ohio: Gene Powell, Jamie Wright and Don Miller. All supporting members will have a vote and voice for where Seed goes in the future.

Q: When will this open?
A: We are opening in the Spring. An exact date will be announced once we get closer to finishing construction on the space. Join the newsletter to get a jump on that announcement.

Q: How much will a membership cost?
A: We are still working on exact figures, but we assure you that this will be very affordable. There will be multiple plans based on your needs and budget. Stay tuned for the announcement of the membership levels.

Q: Is this only for full-time members?
A: No. There will be different levels of membership to fit how you want to work.

Q: Is there parking available?
A: Yes. We realize that downtown parking can be a deterrent for some, but we have some parking available already and we’re working to make more spaces available.

Q: What is Kickstarter?
A: Kickstarter is a platform that helps you fund projects that inspire you through micro-payments. We are in the process of creating our campaign and we will share this soon.


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Now is the perfect time to get involved and help us with our launch. We invite you to visit the Seed website and sign up to receive updates, announcements and exclusive invites. But don’t stop there, please help us spread the word by sharing the website link (and the Seed Cowork Twitter profile) with anyone you think will be interested in Seed Cowork.

Stay in touch. And... thank you.


Monday, May 09, 2011

Are you (really) ready to start an internet-based business?

by Josh Neuroth

Editor’s Note: Spoke cadet and pixel farmer (literally) Josh Neuroth spins a cautionary yarn to help those who are considering Adventures in Babysitting (ahem, internet start-ups). It’s a stark reminder that with great power comes great responsibility, patience, foresight and intestinal fortitude.


In some ways, the rise of the information age has led to what some have called a 21st century Gold Rush. Unfortunately, the hype can be unwarranted. The internet can be a great business tool but basic business fundamentals still apply. Though many books, blogs, and tweets have been written on creating online businesses, we’ve put together five simple things to consider before launching an online business:

1) The internet values user experience. If an online business is to be sustainable (without continually spending a fortune on advertising), people are going to have to talk about it and spread the word to their friends. Online businesses need to create a user experience worth talking about for sustainability and growth. Mark Zuckerburg, the creator of Facebook, didn’t set out to “create the next Facebook”. Instead he focused on creating something great that he himself wanted to use.

2) The internet doesn’t magically reward great ideas. In one of his most famous quotes, Thomas Edison said, “Genius: one percent inspiration and 99 percent perspiration.” The big idea must be combined with execution to be successful. What the big idea needs does not so much depend on how young, old, or smart the founder is, but how much perseverance and self-education the founder puts in. There are no tools that make a better substitute than putting in the work.

3) Simple ideas with exceptional execution go a long way. eBay was not the first auction site but was the first to do online auctions right. Amazon was not the first online bookstore but was the first one to do it right. This comes back to putting in the hard work and creating an experience worth talking about.

4) A kick-ass half is better than a half-ass whole.* Business owners can get away with a less than stellar brick and mortar business because of physical location. With millions of websites online, users can pick a competitor with a single click. To effectively stand against the competition, it’s far easier and better to focus on being the best in the world at one thing. This increased focus makes you stand out to the rest of the world and makes it harder for competitors to compare against you.

5) Online success can be slow. One of my close friends started an online retail store in 2005 selling high-end consumer goods. It took almost six weeks before the first order rolled in. Today, the business is doing very well with thousands of world-wide customers. For the first few years, he built the business by himself, often working late nights, and relied on outside contractors and firms to help with the search engine marketing and web design. If this slow start is the case with most online businesses, then what about the “overnight” successes we hear about? These accelerated successes usually come in two ways without fail: 1) from people who already have experience building a previous online business 2) from those able to secure venture funding and receiving external experience from an investor.

If there is one thing that trumps all else, it’s starting a business that you’re passionate about, committed to, and willing to do whatever it takes to see it become the best. Evaluate opportunities based on this first. Would you still pursue this business in one year? Three years? Five? Most online entrepreneurs work for the goal of adding value and making the world better, not because they are trying to make money. If you’re trying to start a business solely to make money, it’s probably not enough motivation to create something amazing.


Further Readings:


Thursday, March 03, 2011

Signs of life.

by W. Gene Powell

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If we blogged for a living, like some do, we’d have gone out of business long ago. Riding what we call “the hamster wheel” of blogging requires a time commitment that a small company as busy as ours simply can’t carve out. We’re willing to sacrifice a couple of months-worth of posts here and there in order to focus on real work, and January and February—as miserable as they've been—make it easier to stay in “head down” mode and allow a few more opportunities to post slip by. We don’t mind, but we wonder what others think when they visit our blog and see that the most recent entry is over two months old. After all, we’re just as guilty of raising an eyebrow at someone else’s freshness date as anyone.

All that said, we’d like to offer up some signs of life with this very overdue post. I mentioned we’ve been busy. We’ve also been spending time with some videos that have us rethinking our business and our client’s businesses:

We’re not sure what exactly these videos will inspire us to do, but now, with spring approaching, it seems like the perfect time to emerge from our hole, check our shadow* and make some plans.


*Yes. Yes, we’re fully aware Groundhog Day was a month ago. Like I said, we’ve been busy!


Monday, December 20, 2010

Let it Spoke.

by Jeremy Crapsey

Editor’s Note: Spoke wingman and resident minstrel Jeremy Crapsey mushes his huskies across the frozen white north in order to bring us an early yuletide gift. Nothing says “Nadolig Llawen” quite like a warm fire and some random math.


Just in time for the holidays, a winter wonderland has descended on Spoke. Instead of making you wait until Christmas, we thought we’d let you open up your present early and see just how we went about making this wintry snow globe animation.

Read instruction manual before use:

Use HTML and JavaScript (Flash is too bulky and obtrusive) for this project. Canvas and CSS3 are not good alternatives. Why? Because, we want to support as many browsers as possible with the least amount of work.

This animation will be viewable in all JavaScript-enabled browsers. Building in only HTML and JavaScript allows all smart phones, tablet devices, and any other product that works with Internet browsers to view this animation.

Assemble this project with small and simplistic code. Then, when the holidays are over, you can remove the code easily without damaging your site.

Assembling the project

Now the fun begins. Follow this basic outline for when you create your very own winter wonderland. Note that we used tween.js

  1. Set up the scene: This is where you build your container box in HTML, setup scripts, and CSS styles for the background.


    
        
            
        
        
            

  2. Build your snowflake: Construct your snowflake object which will be reused. We realize that no two snowflakes are alike, but to keep this simple, we used an ordinary circle. To give the illusion that they are not the same, simply change the size of the circle. Each image is 15 x 15 pixels rendered as a PNG.


    var snowFlake = function(target){
        /*
            Lets create a snowflake by using a div 
            element with a background image.
        */
        var div = document.createElement("div")
            ,random = Math.random()
            ,even = Math.floor(random*(2));
            
        //default styles
        div.style.position = "absolute";
        div.style.background = "no-repeat center";
        div.style.backgroundImage="url('snow_flake01.png')";
        div.style.width = "15px";
        div.style.height = "15px";
        div.style.top = "-15px";
        
        //default settings
        div.random = random;
        div.x = 0;
        //lets have the snowflake start above the scene
        div.y = -15;
        
        //Main function used to update the
        //snow flakes position
        div.update = function(){
            div.style.left = div.x+"px";
            div.style.top = div.y+"px";
        }
        
        //Used to update the image of the
        //snowflake
        div.setImage = function(image){
            div.style.backgroundImage = "url('"+image+"')";
        }
        
        //Used to reset the posistion of the snowflake
        div.reset = function(){
            //moves the snowflake above the scene
            div.y = -15;
        }
        
        //Inserts the Div into the targeted Element
        target.appendChild(div);
    
        return div
    }
    
    

  3. The Population, randomization, and animation script: provides the three secret ingredients to create the illusion of a gentle snowfall. Let’s assign animation rules for each individual snowflake and populate it into our target element. Keep in mind that you must render the snowflakes with an aesthetically pleasing and smooth animation.


    var renderSnow = function(opt,target){
        /*
            Our “render snow” function here will
            populate the target element with snowflakes
        */
        
        for(var i = 0;i<= opt.count;i++){
            
            var  flake = new snowFlake(target)
                ,xPos = flake.x = Math.random()*(400)
                ,random = flake.random
                ,fallSpeed = opt.fallSpeed+random*(1000)
                ,driftSpeed = opt.driftSpeed+random*(1000);
                
            //Set the current snowflake's image
            flake.setImage(opt.image);
            
            /*
                We use tween.js to propagate
                the snowflake position values.
            */
            
            floatDown = new TWEEN.Tween(flake)
                .to({y:196},fallSpeed)
                //This runs the flake update command 
                //on every refresh
                .onUpdate(flake.update);
                
            floatLeft = new TWEEN.Tween(flake)
                .to({x:xPos-30},driftSpeed);
                
            floatRight = new TWEEN.Tween(flake)
                .to({x:xPos+30},driftSpeed);
            
            floatDown
                .delay(i*opt.delay)
                .onComplete(flake.reset);
            
            //animation chians
            floatLeft.chain(floatRight);
            floatRight.chain(floatLeft);
            floatDown.chain(floatDown);
            
            floatDown.start();
            //Lets mix it up a bit and 
            //randomize the start animation.
            if(Math.floor(i%2)==0){
                floatLeft.start();
            }else{
                floatRight.start();
            }
        }
    }
    
    

  4. Animation loop script: To produce the illusion of animation, loop thirty times every second.


    //Lets target our containment elements
    var frontLayer = document.getElementById("front_layer");
    var backLayer = document.getElementById("back_layer");
    
    /*
        Here we run our “render snow” methods. This allows
        us to create two separate layers of snowfall in our 
        scene.  Here you can add more snowflake layers to
        give a more "blizzard" effect.  Adjust the speed and
        density of each layer by modifying the values 
        (the larger the number the slower the speed).
    */
    
    renderSnow({
        image:"snow_flake01.png"
        ,driftSpeed:7000
        ,fallSpeed:4000
        ,count:10
        ,delay:300
    },frontLayer);
    
    renderSnow({
        image:"snow_flake03.png"
        ,driftSpeed:7000
        ,fallSpeed:10000
        ,count:20
        ,delay:500
    },backLayer);
    
    /*
            This is where the magic happens. 
            Our frame rate is set at 30fps:
    */
    (function tick(){
        /*
            Every time TWEEN.update(); is run, the values 
            of the snow flakes we assigned tweens 
            (TWEEN.Tween()) to.  It will produce the next
            values in our tween animation, and update the
            CSS positions on our snowFlake objects.
        */
        TWEEN.update();
        setTimeout(tick,1000/30);
    }());
    

Once your project is successfully assembled and thoroughly tested, all that’s left to do is sit back and enjoy it.

We are.

Merry Christmas and a very Happy New Year.


Saturday, October 09, 2010

Brands Behaving Badly

by W. Gene Powell

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Bad Dog, Part I

Gap commercials of the 80’s used to sign off with the baritone-sung jingle, “Fall into the Gap.” Well, Gap Inc. has certainly fallen into something with the not-so-silent release (belly flop) of its new logo. The mark, comprised of Helvetica type and a fading blue square, has become the logo everyone loves to hate. Which begs the question: Is this some sort of joke? Or is this some genius move to stir interest in the flagging brand of a company that can’t find anyone to buy its stock let alone locate a decent graphic designer?

Adding insult to injury is the company’s bait-and-switch to rally a Facebook crowd-sourcing project to… what? Save the company from itself? Keep the Gap name in the spotlight through the all-redeeming holiday shopping season? If the whole thing was a ruse to lift sales, Gap is going to need to sell a record number of flat front khakis. If, however, the brand was realigned without a trace of guile then the retailer giant’s days are truly numbered because there’s a gap at Gap between management and perplexed patrons.

If there’s a silver lining in any of this it’s that the Pepsi logo is no longer the poster child of identity crises. Still, both brands (among many) leave us wringing our hands over the dearth of good corporate brand designers, and the lack of common sense of the people who hire them.

Woof.

Bad Dog, Part II

A Microsoft-Adobe marriage? Holy Matrimony, Batman! What’s the world of monopolist software coming to? If the rumors are true that the Rednecks of Redmond are considering a no-bullets shotgun exchange of vows with the Blushing Bridezillas of San Jose then “Mazel Tov!,” we say.

*breaks glass*

This is a match made in M&A heaven. Both companies lost touch with reality and customers long ago, and neither has had a breakout release since 2003. We wish them all the best as they drive—and fade—into the sunset.

*flings unopened AOL registration CDs at limo*


Follow up: From the And-There-You-Have-It Department, comes this gem. Sort of makes you feel bad for that intern at Laird and Partners, doesn’t it?

Saturday, September 25, 2010

Light Dawns On Marble Head

by W. Gene Powell

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Quick hit: XTC intoned that the smell of burnt books “is not unlike human hair”— a macabre lyric that reminds us of the destructive force of philistinism on human expression, freedom and life itself.

Today marks the beginning of Banned Books Week. A time to celebrate the writers, teachers, librarians and readers who defend the First Amendment at the ISBN level, and shine the light of reason (read sanity) on those who would impose their benighted morality on the rest of us. One hopes there are enough adults in the world to help young people navigate the perils of forbidden knowledge.

So, this week, thank the defenders of truth who understand the imperative consequence of an open mind. Better yet... be one.

Speak. Read. Know.

 

Friday, August 06, 2010

Abominable Brands

by Ashley Lohman

Editor’s Note: Spoke partner-in-rhetoric Ashley Lohman waxes nostalgic while blurring the lines between a Looney Tunes classic and modern branding. When not rubbing animated elbows with Bugs and Daffy, Ashley helps transform B-to-B businesses (many in the supply chain space) via strategic and creative marketing services. This is Ashley’s first time guest-blogging for Spoke. She seems to have enjoyed herself despite our involvement.


Is yours really a cute little pink bunny rabbit? Or is it Bad old George?

 

It’s old school but still a relevant analogy. Your stakeholders are like Hugo the Abominable Snowman. They will take your brand at face value. If you’re naughty to pretend you’re something you’re not, they will find out.

And then they will punish you good.

A story…

It was her first day on the job and my friend realized she was working for a very naughty company.

The boss and his office manager carried forth their poetic waxing about hearts over the bar and loyalty, caring and fairness—and Fun, Fun, Fun!—those unassailable attributes the company was so proud of. What a delightfully cute little pink bunny rabbit my friend was hired to brand.

But then her colleagues started quacking (yes, quacking). They were snarky about the boss, each other and their customers. They revealed evidence of high turnover—roll-calling the names of those who had quit in protest or who had been fired unfairly. They whispered of blanketing the region with their resumes.

Hearts clearly under the bar and with one foot out of the door, these people exemplified a very different brand than the delusional boss and office manager described. My friend decided that she wasn’t buying what they weren’t selling. She left, taking her considerable connections and value with her.

It shouldn’t have been shocking to her that the duck was cloaked in a bunny suit. Except it was.

It was because she hadn’t seen it coming, and theirs wasn’t a particularly sophisticated outfit. She realized she was as much of a Hugo the Abominable Snowman as anyone else, seasoned marketer or not. She took the brand at face value as other stakeholders had done before her.

The moral of this story and countless others like it: If you’re not living the brand, you’re dying by the brand. Try to fool people, and you become the fool. Your reputation takes a beating (not just your business), and the disaffected, duped and disappointed will take great pleasure in exposing you for what you really are.

If your brand is a lie, then what else are you willing to lie about? That’s the question your employees, prospects, customers, investors, partners, vendors or anyone else who touches your brand will be asking themselves as they walk out of your door never to look back.

So how do you build a truthful brand? Easy—you build one that does what it says it’s going to do, and eschew being something you’re not. I’ll buy from you if you’re insanely talented at producing what I want no matter your shortcomings, as long as I know what I’m in for.

You don’t have to be nice or beautiful or smart, you just have to be unapologetically real. Ask your customers why they would recommend you to their family and friends. Build your brand off of those, and only those, qualities.

If you don’t see yourself the way others see you, it’s not a fault of perception but a matter of you not living the brand. Consciously or not, you’re saying one thing and doing another.

How do you start living your brand? What do you do with those attributes that your customers say they value so much that they’re willing to steer their loved ones in your direction?

Most importantly, it’s what you don’t do.

Don’t contradict them.

If you’re progressive, don’t have Fox News playing in the lobby. Don’t put fake flowers around the office if you’re sophisticated. The employee restroom should not be used as extra storage space if you’re respectful. If you’re unique, the experience shouldn’t have a familiar ring.

Don’t be pretty. Be beautiful.

Design (with a big ‘D’) will put your most favorable attributes on display. Design is not brand, though it supports the brand. Customers have given you the brand’s true identity. Design is a way to give back. If you look good, they look good.

There is no real brand where the design and the experience don’t match. Fully engaging the senses (what we in the biz call “sensory branding”), or at the very least incorporating visual cues, will let people know how they can expect to feel when they do business with you:

  • Design is what they see
  • The experience is what they get
  • The brand is what they feel.

A brand lives or dies in the spaces in between.

The Bad old George that tried to fool my friend wanted a brand that screamed “Fun, Fun Fun!,” although clearly the brand offered none, none, none. Design must promise something the brand can deliver.

Abominable brands are the warts-and-all types, the truthful ones, the ones that are what their customers say they are and the ones that do what they say they’re going to do. They may not be pretty, but they’re always beautiful—and they should look, act and feel it.

And what if you’re tasked with branding Bad old George?

Good luck putting lipstick on a pig.

Wait… make that a duck.


Saturday, June 05, 2010

The Fortune 100: When Bigger Isn’t Better

by W. Gene Powell

Quick hit: If there’s any correlation between the capitalization of a company and its online brand presence, it boils down to: “We can afford to look ugly.” At least that’s the conclusion we drew during a study of websites of the Fortune 100 we conducted while stimulating thought for a new project. The web is awash with sites that showcase design in order to inspire pro and amateur alike, but they never display the inspirational work of/for large multi-nationals, because, well... there isn’t any.

Sorta.

Kudos to those Fortune 100 companies who dare to be different (noted by an asterisk in the list below) and push the rest of us to think harder about what a website should be.

1. Wal-Mart
2. Exxon Mobile
3. Chevron
4. General Motors
5. ConocoPhillips
6. General Electric*
7. Ford*
8. Citigroup
9. Bank of America
10. AT&T
11. Berkshire Hathaway
12. JP Morgan Chase
13. AIG
14. Hewlett-Packard
15. IBM
16. Valero Energy
17. Verizon
18. McKesson
19. Cardinal Health
20. Goldman Sachs*
21. Morgan Stanley
22. Home Depot*
23. Procter & Gamble
24. CVS Caremark
25. United Health Group
26. Kroger
27. Boeing
28. AmerisourceBergen
29. Costco
30. Merrill Lynch
31. Target
32. State Farm*
33. WellPoint
34. Dell
35. Johnson & Johnson
36. Marathon Oil
37. Lehman Brothers &mdash Bankrupt, 2008
38. Wachovia
39. United Technologies
40. Walgreens
41. Wells Fargo
42. Dow Chemical
43. MetLife
44. Microsoft
45. Sears Holdings
46. UPS
47. Pfizer*
48. Lowe’s*
49. Time Warner
50. Caterpillar
51. Medco Health Solutions
52. ADM
53. Fannie Mae
54. Freddie Mac
55. Safeway
56. Sunoco
57. Lockheed Martin
58. Sprint*
59. PepsiCo
60. Intel
61. Altria Group
62. Supervalu
63. Kraft Foods*
64. Allstate
65. Motorola
66. Best Buy
67. Walt Disney*
68. FedEx
69. Ingram Micro
70. Sysco
71. Cisco Systems
72. Johnson Controls*
73. Honeywell International
74. Prudential Financial*
75. American Express
76. Northrop Grumman
77. Hess
78. GMAC
79. Comcast
80. Alcoa
81. DuPont
82. New York Life Insurance
83. Coca Cola
84. News Corporation
85. Aetna
86. TIAA-CREF
87. General Dynamics
88. Tyson Foods
89. HCA
90. Enterprise GP Holdings
91. Macy’s
92. Delphi
93. Travelers
94. Liberty Mutual
95. Hartford Financial Services
96. Abbott Labs
97. Washington Mutual
98. Humana
99. Massachusetts Mutual Life Insurance
100. 3M

Notice anything missing? We made this list in late 2008. It takes time to rework a list of this length in HTML, and we only dust it off on rare occasions. Someday we’ll get around to doing that, but until then, please note that Apple (by far our favorite Fortune 100 site) is now #56 on the 2010 Fortune 100 list after only reappearing the prior year.

So, what do you think? Why are the websites of so many of these companies so embarrassingly bad? *ahem* General Dynamics.

Friday, May 28, 2010

Long Live Email Marketing!

by Lindsay Leugers

Editor’s Note: Spoke client and Grande Dame of marketing at OneCommand, Lindsay Leugers, steps lively through the good fight of email marketing. Ignored by many, despised by some, email has become the marketing channel we love to hate. It’s time to vanquish the foes of this venerable tool and put its virtues to work for good instead of evil.


Here’s a fact: email is a formidable marketing vehicle. It has not been squashed by spam legislation, it hasn’t been made obsolete by blog posts or tweets or text messages. Even the explosion of mobile and social channels hasn’t wreaked the havoc on email touted by some. Email is, however, fighting for its rightful place in today’s ever-changing online marketplace. This means that marketers who leverage email must do so more thoughtfully than ever before. Although the overall spend on email marketing pales in comparison to other media channels, the returns achieved consistently outperform these same media. To keep that trend going, it’s imperative we build strategies that prevent us from simply blasting out bland content because it’s fast and cheap.

Our approach should evolve over time and address the changing climate of the channel as well as the needs of our unique audiences. We engage in email marketing because it works. Period. Here are some tips to get even better results from your own campaigns:

Target.
Whether targeting current clients or prospects, there are many unique segments within these groups. Take common demographics for example. You should know which age groups purchase which products. You should know which regions you’ve penetrated with which products. You should know which gender responds best to which incentives. In these cases, knowledge is power. Using this intelligence, you should be able to target different segments of your subscribers with unique campaigns that call attention to what is most relevant to them — be it regionalized content, special coupons or overall design.

At OneCommand, for example, our entire email marketing strategy is rooted in recognizing the uniqueness of each of our clients. Since the majority of our customers are in the automotive retail market, we pay close attention to things like dealership franchise, location, the DMS and CRM they use, and even the sales and service volume of the store. These details help us deliver content that is specific and relevant — whether that involves sharing local or regional news and events content, or offering tips on how our solutions work with others the client already has in place.

Test.
Take the time to measure the variables that make your campaign more, or less, effective. Play with the subject line, the sending email address, the reply to address, links offered, the actual email content itself, more images and less copy vs. fewer images and more news articles, etc. Then, measure the differences to identify which is more effective. The best email marketing solutions will let you do this in real-time with A/B split testing features. Such a system will enable the delivery of essentially two different versions of your email based on the previously mentioned variables to a percentage of the total recipient list. Then, it will let you specify a time frame for the test, monitor the performance of each version, decide the more effective of the two and deliver the remainder of the emails accordingly.

In my opinion, Campaign Monitor* offers one of the best email solutions out there. I’m especially enamored with their testing features. In fact, I’ve developed a bit of an addiction. I perform A/B split testing at least once a week with different versions of the weekly news, tips and tricks we deliver to our current customers. Doing so has helped us to deliver more intelligently and has also opened up a bit of healthy competition amongst members of our marketing team. Doesn’t seem like placing bets on whether “A” will smoke “B” or vice versa would be all that fun, but I dare you to try it. Just this past week I closed my door and quietly did a victory dance to celebrate when a message delivered from me as the sender beat out the one coming from our CEO. What can I say? It’s the little things.

Measure.
The spectrum of open, click, bounce and unsubscribe rates is wide. Knowing where your campaigns stand on each of these fronts is critically important, but what long-term value does this information provide? Think about a monthly newsletter campaign. From your standard report, you may learn that 33% of your recipients opened the email, but how does this compare to the rate you measured last month or last year? You should be using these measurements to better understand your progress over time. Your email marketing tools should allow you to select campaigns to compare — helping to give you a better view of your rates and their improvement from, say, one month to the next. Armed with that information, you’ll then be ready to drill down into analyzing what made the difference such as time and day of send, subject, etc.

Measuring also helps you to predict trends. For example, this time last year, when the auto industry was facing its worst year in recent history, we lost a good deal of our customer base due to store closings, budget cuts and consolidation. Because I look at our subscriber list performance over time on a regular basis, I could see the writing on the wall. Our subscriber count was on its way to a big dip. To stem the loss, we introduced a weekly publication that offered best practice insights that were not necessarily linked to the use of OneCommand solutions. Instead, our new publication offered helpful bite-size treats in the form of general best practices and trends sprinkled with a little peer commentary. Though we did certainly see a decrease across our lists, the new subscribers we signed, and those we were able to retain with the new pub into, helped offset the losses.

Listen.
Give your subscribers a voice. Trust me, they have one and they will use it when prompted. Care about and respond to what they have to say, especially in terms of their subscription preferences. If you’ve not already established a way to pass control to the subscriber to manage their subscription—from the email address they provide you to the selection of campaigns or content types they wish to receive—you’re missing a critical piece of the email marketing puzzle. Recipients are far more likely to open, read and respond to a campaign that they’ve expressed interest in receiving. They appreciate being able to control what they receive instead of having only the age-old “subscribe or unsubscribe” options. Many email marketing engines will include the setup of a preference center for your subscribers that feeds directly back to your subscription lists — take advantage!

The idea of preference management is baked into OneCommand solutions, but it wasn’t something that we’d spent much time on in terms of our own marketing strategy. Until now. At OneCommand, we send a lot of email. We send weekly publications, monthly newsletters, system notifications, account management outreach, feature announcements, new staff introductions… the list goes on. We needed a solution that helped us manage the fact that not everyone wants everything. The preference center feature built into Campaign Monitor fits this bill perfectly.

Viva la...!
In summary, as marketers we have to take the time to really understand how this channel is most effective for our specific goals and objectives, and most importantly for our subscribers. I challenge that email marketing has become so second nature for most of us that we rarely give the measurements or the opportunities for improvement the attention they deserve. Change that today. Take stock of your efforts and your measure of success. Once you’ve done that and you feel good about your overall progress and go-forward strategy, think about mobile and social and how those exponentially growing channels can help your email make an even bigger splash.


*Disclosure: Spoke is a proud user of Campaign Monitor. Many of our clients use it with exuberant glee daily.


Follow up: We recently stumbled upon this piece on the Litmus blog. We found the numbers interesting and slightly alarming. Still, we know first-hand that you can improve your campaign success rate by following the suggestions in Lindsay’s post above and others. You might even consider using the Litmus toolset for testing your campaigns.

By the way, we’re not endorsing Litmus. Not because we don’t like it, but because we have’t tried it... yet.


Friday, April 30, 2010

Three Elements of Effective Social Engagement

by Mark Pannell

Editor’s note: Mark Pannell is a freelance social media consultant and occasional Spoke troublemaker. Kind of like the little brother we're glad we never had. In his nearly 35 years on this planet, Mark has spent time in the music industry, managed big box retail stores, and most recently, guided social media strategy at a creative marketing agency. In 1996, Mark was dubbed "Minister of Propaganda" by the drummer of the Detroit rock band Sponge. He's spent the last 14 years living up to that moniker.


Social Media Rock Stars. Digital Media Evangelists. Social Engagement Gurus. No matter what self-assigned fancy title is applied, this role can be simplified down to two words: conversation starter. If I’m doing my job right, this very blog post should spurn its own conversation in the form of comments below.

At the dawn of the internet, millions were made on the ability to create a website. A thorough knowledge of HTML was akin to being an early investor in Google. Today, the superheroes of the web are individuals with the ability to… get this… talk to people.

An entire field of work sprouted up around a little blue bird and a scrawny millionaire. And many practitioners of the craft have a single, unifying battle cry: “You’re doing it wrong.” What they’re really saying is, “You’re doing it wrong. I know how to do it right. Let’s get down to brass tacks. Send a P.O. now!”

The business cards in my pocket read “Social Media Strategist.” Yes, I’ve ridden on the wings of a little blue bird and developed a violently allergic reaction to whales. I’m a proponent of social engagement. I’m also a very big critic of the craft.

This advantageous case of multiple personality disorder makes me stand back and assess my own strategies and beliefs. “You’re doing it wrong” is an arrogant mantra for elitists. Let’s try, “There are aspects of your social engagement strategy which could use some improvement. Let’s take a look at three of them.” Yeah, it doesn’t have the same ring. I’ll work on that.

One: Social Engagement Doesn’t Have a URL
Social engagement is an attitude. It doesn’t reside on Facebook, Twitter, or any other platform. It can exist there, but not as a standalone entity. In its purest form, it’s simply part of an organization’s culture. The company that we social media types all love to reference is Zappos. By now, I’m sure most of you have heard the “I Heart Zappos” story. It’s become the stuff of legends.

The tale that we all adore and have taken creative liberties with over the years is the Zaz LaMarr story. In short, Zaz ordered a pair of shoes from Zappos. She requested a return and meant to send them back, but her mother passed away in the interim. At the risk of making my own creative enhancements to the story, I’ll let Zaz tell the rest:

“In May we had ordered several pairs of shoes from Zappos for my mom. She’d lost a lot of weight, and her old shoes were all too big. She had a whole new wardrobe of clothes in pretty colors that fit, so I wanted her to have some pretty shoes that fit, too, when I took her up to Oregon to stay where her sister is. Out of seven pairs, only two fit. Not bad considering she’d never been this thin, so I was winging it, and the return shipping is free. The rest were here waiting to be returned. Because of various circumstances – lost label, my mom being hospitalized and me being away, the shoes were never sent back. There’s a time limit on the return of 15 days. Remember this. When you do a return to them, they pay the shipping, but you have to get the shoes to UPS yourself. Remember this, also.

When I came home this last time, I had an email from Zappos asking about the shoes, since they hadn’t received them. I was just back and not ready to deal with that, so I replied that my mom had died but that I’d send the shoes as soon as I could. They emailed back that they had arranged with UPS to pick up the shoes, so I wouldn’t have to take the time to do it myself. I was so touched. That’s going against corporate policy.

Yesterday, when I came home from town, a florist delivery man was just leaving. It was a beautiful arrangement in a basket with white lilies and roses and carnations. Big and lush and fragrant. I opened the card, and it was from Zappos. I burst into tears. I’m a sucker for kindness, and if that isn’t one of the nicest things I’ve ever had happen to me, I don’t know what is.”

I can’t think of a better definition of social engagement than that story. There was a personal connection between a brand and a customer; a connection that transformed that customer into a brand advocate for life. Now, here’s the kicker: What social network was used to reach that customer? Zappos is so well-known for their outstanding service and dedication to customer satisfaction, and the story above is so frequently associated with social media, that we forget that no social networks were involved.

Here’s something you might not know about Zappos: All new employees are required to go through a four week customer loyalty program. Two of those weeks are spent in a call center, working directly with their customers. At the end of the four week training period, new employees are offered $2,000 to quit—to walk away from the job, no strings attached. They want to ensure that their employees are there for the love of the job, not just the money. The success that Zappos has achieved in the social space is a reflection of their culture.

If Twitter and Facebook went the way of the dinosaur tomorrow, that level of engagement would persist. How many companies can say that? An effective social presence is not dependent upon any one platform or combination of platforms. It’s an extension of an organization’s culture, online and off.

Two: Viewing “Community” Realistically
Quite possibly the most overused word since the dawn of social media marketing, “community” has become an ambiguous term used to describe various groups of people. As a point of reference, let’s look at the definition of the word:

A social, religious, occupational, or other group sharing common characteristics or interests and perceived or perceiving itself as distinct in some respect from the larger society within which it exists.

That sounds an awful lot like another word that gets thrown around often: demographic. Before this section gets written off as cynicism, let me point out that online social communities are a wonderful thing, even those built around a brand. Some organizations value their customers’ opinions, love to address issues head-on, and do a fantastic job of rewarding loyalty to the brand.

The danger of “community” comes from blurring the lines between a real community and your organization’s Facebook fan page. When was the last time a member of your company’s online community invited you to a neighborhood cookout? To their son’s bar mitzvah?

If Moneybags McGillicutty’s House of Widgets was given an absolute guarantee, beyond a reasonable doubt, that none of their Facebook fans (or “Likers” now, I guess) would ever buy one of their products again, how much longer would that community be actively managed?

Pretending that your presence in the social space isn’t a method to raise brand awareness and, ultimately, increase sales is not transparency; it’s delusional thinking. Going back to Zappos, they publicly share their revenue successes and repeat buyer statistics. Their social community understands that the company would very much like for them to buy shoes from Zappos.

Consumers are intelligent enough to know that their favorite brands on Facebook want them to purchase their products. Real transparency is rooted in honesty. I’m certainly not advocating the use of social networks solely as a broadcast advertising medium. Just accept and respect the fact that people know why you’re there.

Three: Grand Openings vs. Soft Openings
Recently, Lee Odden from the Online Marketing Blog reached out to 40 thought leaders in the industry to get their thoughts on Social Media Strategy Before Tactics. A wide range of opinions were offered and the piece spurred an offline discussion between me and Head Spoker, Gene Powell. Initially, I fought tooth and nail for the merits of strategy leading tactics. But my history in retail management bubbled to the surface and quickly swayed my opinion into Gene’s corner.

Retailers love grand openings. They make huge events out of them. There’s face painting for the kids, pseudo-celebrities signing autographs, outrageous deals, and frequent giveaways. They throw their doors open and welcome the community to come see what they have to offer. Many companies approach their arrival in the social space the same way. They invest thousands of dollars on Facebook fan page tabs, launch traditional advertising campaigns to promote their new presence, and print the URL’s on anything that doesn’t move. If we build it, they will come. Have you ever stopped by a new store a couple days before their grand opening? You might just find that they’re open. Experienced retailers understand the importance of a “soft opening.” They quietly open shop to a much smaller crowd. Sometimes it’s in the form of a “friends and family” event. Sometimes they invite other local businesses to visit first. And still others just open the doors and see what happens. The soft opening is a way to determine just how ready their staff is to accommodate business, what customers think of the atmosphere, and what last minute tweaks need to be made before the gala event to come. Any business new to the social space could learn from the soft opening method. Allowing strategy to lead tactics is fine if you’re 100% confident that the strategy will be effective. But is that ever a guarantee?

What’s wrong with setting up a minimalist Twitter profile or Facebook fan page to observe how your community will interact? More importantly, how will you respond? This “soft opening” approach might just reveal some surprises before thousands of dollars are spent on strategy. These types of discussions are often boiled down to, “Which came first, the chicken or the egg?” Is a massive strategy developed to attract thousands of fans and followers? Or is the community built on a grassroots campaign and the strategy developed around what was learned during that process? It’s not the most exciting option, but more businesses (and the gurus they hire) could benefit from following the latter approach. There’s always time for a grand opening later.

Four: There is no four.
Not long ago, a friend of mine posted a picture of his grandfather’s automotive repair shop from the 1940’s. His business was successful and he was respected within his community. The children in the neighborhood also knew that if their bicycles were broken, he would fix them. And he did it for free. Why? It was the right thing to do.

That same logic speaks volumes about a company in the digital era. The difference is that word travels exponentially faster and farther today than it did in the 1940’s. Understanding that social engagement is platform-agnostic, that your communities are your customers, and that there’s nothing wrong with gradually entering this space can have a positive long-term impact on the perception of your brand. And maybe, from time to time, forget about ROI for a moment and do things just because they’re the right thing to do.

Saturday, March 06, 2010

Progressive Enhancement & Graceful Degradation

by Mark Priestap

Progressive enhancement and graceful degradation are not two forces opposed to each other, but are both ways of preparing your sites so that no matter what user agent (desktop, mobile device, etc) or browser version, your site visitors will have access to the content while keeping your code on the bleeding edge of technology. There are always new enhancements in modern browsers that are exciting, and fresh ways to display content, but using them would sometimes be like setting up a radio station in Antarctica. The penguins don’t listen. The trick is to enhance your sites slowly and gracefully, allowing users with older browsers access to your content and giving folks with newer browsers some added benefits.

This begs the question: How far back do you support? This all depends on your audience. If 20% of your traffic is coming from IE5.5, then it would be wise to go back that far (yikes, that would be a nightmare). It ultimately depends on your target audience and your known traffic stats. Sites targeting Mac users have life a smidgeon easier since IE6 is not as much of a threat to their equilibrium (unless they are web devs). Even in this instance however, one must be sensitive to the many people who are still stuck using IE6 at their day jobs and pining away reading about Mac stuff.


A recent example...

image

In one of our recent builds, H. D. Smith, we decided to make use of a couple of different “new” tricks of the trade: HTML5 and CSS3. There is a bit of geekiness in just wanting to get our hands dirty in the latest trends and familiarize ourselves with them, but even more importantly, we wanted our code to be lean and easy to maintain.

Note: We’re not going to cover HTML5 or CSS3 in depth in this post. Check out the footnotes for some great resources.


Lighter & Simpler

Although rounded corners and other fancy stuff that is demanded by clients gives designers some added job security, it would behoove all of us to discover how much easier CSS3 makes maintaining/editing two of the biggest drags on our time: Creating content boxes that have both rounded corners and drop shadows. With CSS, you no longer have to use nested divs (as much); crazy hacked together CSS, and other hair-raising tactics. Now with the magic of CSS3 much of that goes away... *poof*. If your clients don’t care that IE6,7 & 8 are a little more square, you’re golden. So after you’ve put together some nicely rounded tabs across the top of the page in your

Tuesday, February 02, 2010

Rikki-Tikki-Tavi

by W. Gene Powell

Quick hit: It seems like a trivial thing. Like the difference between pudding and custard. But to a typographer, and most especially Mac users, you might as well be comparing bath tissue to a Boeing.

I’m talking about the use — and, most often, the misuse — of tick marks, primes, acute accents, apostrophes and quote marks. We’ve encountered a rash of misuse lately and would like to set the record (and our fellow craftsmen) straight. Much has been written on the subject. So, rather than add to the noise, we’ve elected to link to two helpful resources:

CreativePro | Typographic Tips: Apostrophes & Quotation Marks

And, this web glyph guide which I’ve had bookmarked for years: Webmonkey | Special Characters Guide

Learn it. Live it. Love it.

Saturday, January 09, 2010

Zippity Do Da: A Primer

by Janeile Cudjoe

This post was inspired recently by watching clients use tools and processes we ourselves take very much for granted: extracting Zipped archives and accessing an FTP server. We do these things every day, but it’s only when we observed others did we realize that not everyone understands what these basic (and venerable) technologies are about, let alone manipulate them successfully. So, we decided a simple primer was in order.

ZIP FILES

Fundamentals
Zip files are files or folders compressed into a single “zipped” folder. To access the files in the folder, one must “un-zip” the folder using special software. Whether the software is built-in or downloaded, the compressed file must first be saved on your computer (preferably on the desktop for easy access) before it can be un-zipped.

Tools
Built-in
Most computers come with compression software built-in.

  1. Save the .zip file to your desktop
  2. Right-click on the zip file
  3. Click on Extract All
  4. In the Extraction Wizard, click Next and then Next again to start un-zipping the file
  5. Click Finish
The extracted or un-zipped file will be similarly named and capable of opening now.

Apple’s Mac OS X has built-in zipping capability that is even easier to use.

WinZip
If you don’t have that built-in capacity, you can download the most popular compression software, WinZip (www.winzip.com), which has both free and paid versions.

  1. Right click on the zip file
  2. Click on WinZip and then on Extract to Folder
WinZip will extract or unzip the files for your access.


FTP

Fundamentals
FTP or File Transfer Protocol is the universal way to manage and transfer files from anywhere using the internet. One can do so via their internet browser or via free (and many paid), downloadable software. We’ll discuss a few of the popular options below in Tools.

Whichever tool you use to access the FTP server, you will need the following bits of information:

  • Host/server – It will either be a name, i.e. ftp://domain.com or an IP (i.e. 11.22.33.44).
  • Username/login – user or user@ domain.com
  • Password
This information should have been supplied to you from the server administrator.

Tools
Transmit (for Mac)
Transmit ($29.95, free trial) is an FTP application for Mac users. You can download it from www.panic.com. Once installed, follow these simple instructions to get it set up:

  1. Click on the Favorites button
  2. Click on the plus (+) sign under the Collections column to create a new favorites folder.
  3. Click on the plus (+) sign under the Name column to create a new favorite under the folder you just set up.
  4. Enter the settings for your FTP account.
  5. Click the OK button to save your connection settings.
The connection should now be in your list of favorites. To connect and manage your FTP files, simply double click the connection.

SmartFTP (for PC)
SmartFTP is a free FTP client that can be downloaded from www.smartftp.com. Once installed, do the following to setup and access the FTP server:

  1. Click File and then New Remote Browser
  2. In the New Remote Browser pop-up window, enter the FTP server settings.
  3. Click the OK button.
The FTP client should then successfully connect to the server where you can view, download or upload files.

Browser-based FTP

  1. In the address bar of a browser (such as Firefox), type in the FTP server address. (Note: It will look similar to ftp://username@domain.com or ftp://ftp.domainname.com)
  2. Enter the username and password in the resulting pop-up window.
The browser should list the files and folders on the FTP server.

Alternatives to sharing large files
To share large files for a certain amount of time, try:
www.box.net
www.senduit.com
www.streamfile.com

Find more alternatives here.


Tuesday, December 29, 2009

Building a Proper B2B Web Presence

by Janeile Cudjoe

Editor’s Note: Spoke heartily welcomes winggrrrl and digital diva, Janeile Cudjoe, who provides us with solid fundamentals for crafting your B2B web presence.

When not consulting to clients through her very own Zig !t Marketing, Janeile can be found blogging on the virtues of Web 2.0 at Janeile.com


It seems obvious why a proper web presence is necessary for a B2C operation. Their consumers are internet savvy online shoppers who have multiple reasons for whether or not they choose your business or not. However, a B2B company is somehow viewed differently. For some reason, their clientele is viewed as the traditional, white-shirt-black-tie types who rarely go online because they are too busy making things HAPPEN in the real world. Many B2B companies continue on with no or, even worse, a poor web presence that is not only dated, but boring and unhelpful. The fact that they can get by and still survive only reinforces the myth that a good web presence is not needed. The truth is that having a web presence that is dynamic, vibrant and on par with B2C Web 2.0 sites is beneficial in myriad ways such as increasing authenticity, brand assets, thought leadership and client relations.

Authenticity

Does anyone outside of your B2B operation know what your company is really like? Does your website clue anyone in to what you really do outside the context of overused phrases like “world-class” scattered about your site like a crime scene? Having a proper web presence means pulling back the curtain to the real you and giving your audience the opportunity to engage. Gone are the days when people were satisfied with talking to the nondescript ‘sales@b2bcompany .com’. Get rid of the glamour-shot, air-brushed, politically-correct website and get your picture taken sans makeup. If your smile is genuine, people will pay attention.

I know what you’re thinking – that this is all swell and dandy for B2C types, but not for B2B. As Rick Burnes of HubSpot said recently, “Lame excuse.” Authenticity in business is important because people like to work with real people. The idea that you’re somehow selling to a business and not a human being is ridiculous. Never forget that you’re not only targeting real people, but that your business needs to come across as a real entity too and not just some big nameless, faceless machine.

Leveraging Brand Assets

An online platform introduces a new channel to re-purpose content used in other marketing initiates and vice versa. The unanimous call online is that content is king. A deep fear of businesses everywhere is the time needed to generate that content. However, many already have access to great content — in offline marketing channels. If your marketing department is busting out fresh, engaging content for traditional media platforms on a regular basis, why not use some of that online to expand your reach and get more bang for the buck? Just be sure to optimize your content for the online reader, and use your analytics engine to discover what’s important to readers before refining your offerings.

Good content serves to increase positive brand equity. Think of it as another piece to the puzzle — one that supports all marketing channels.

Thought Leadership

If someone Googled your company today, what would they find? A disgruntled employee? A blank space where you should be? Or would they find content generated by your employees, and satisfied clients that set you apart as an industry leader? Okay, so maybe you’re not as big as Google and everything you say doesn’t come straight from the mountaintop on two stone tablets, but it doesn’t mean that you have no chance at being a leader in your field of expertise. We can all agree that our B2B enterprise should be known for something. So the question becomes, “What will it be known for online”? Something about your business will be found there; you have a chance to craft that in a positive way.

Thought leadership ties directly to leveraging your brand assets. If you have great content elsewhere and can re-purpose that content on the web, the chances of it getting around are not only better but will also add positively to your brand reputation. Craft your message carefully because labels fly fast and furious online. Develop content that is interesting and unique, and don’t forget to engage with those in your industry who are discussing related topics. In the Web 2.0 world, online engagement — with a point of view — adds to your reputation.

Customer Support/Client Relations

A proper web presence is going to boost your relationship with your clients. How? Have you ever been to a company website and felt uneasy about working with them because their site looked like it was built by the owner’s thirteen-year-old nephew who built it in exchange for an iPhone? Just as first impressions are important in real life meetings, so are the ones made online. A professional, first impression online is imperative to breaking the ice for prospective clients.

Secondary steps to developing good client relations can include having an FAQ page to address prospect’s questions, or live chat manned by your own staff. More subtle approaches may take the form of white papers and webinars, or addressing customer concerns and questions through social media platforms, including comments made on your corporate blog.

You do have a corporate blog, don’t you?

The name of the game is interaction, and this requires listening. You cannot develop a healthy relationship with clients without it. Your B2B company already does this offline; take it to the next level and make your web presence a relational experience.

Conclusion

The web is not just a playing field for B2C and ecommerce businesses, and it’s not just a platform to leave outdated content or plant one-way “look-at-me!” communication. Think of your B2B web presence as a living organism. It needs to make a good impression, listen, be authentic and leverage its brand assets to become a thought leader in your industry. It should integrate with existing marketing endeavors offline so that they compliment each other. The days of just getting by on a passive, boring or nonexistent web presence are over. Your clients are online whether you believe it or not, and they’re looking for authentic, valuable and actionable resources. If your online properties don’t offer that, someone else’s will.

Monday, November 02, 2009

Death and Access

by Stephen Jenkins

Editor’s Note: Halloween. All Saints Day. El Día de los Muertos. The last three days of macabre celebrations have us contemplating not just our own lives after death, but the fate of our digital lives as well. What happens to our electronically connected self when our physical one, well…disconnects? Spoke friend and Vice Mayor of Cloud City Digital, Stephen Jenkins shares some practical advice to help ensure your data is handled with care, post-mortem.


It is a precious few of us who ponder life’s only truly inevitable milestone — its end. And of those there must be even fewer who think beyond the immediate needs of our families upon our untimely demise (is there such a thing as a timely demise?).

The scene is typical of television dramas: A grieving eldest son distributes the prized possessions of a beloved father recently deceased. The collection of fine paintings, bequeathed to William Jr., the rare books handed down to sister Elizabeth. But what of the iTunes collection? Will the blog be shut down? What about the Twitter followers? The Facebook friends? The LinkedIn connections? Can you bequeath these kinds of things?

Made for TV movies aside, informal observation reveals that most of our personal effects are less likely to be kept in a safe or a security deposit box, and instead take the form of digital assets like emails, chat transcripts, research documents, multimedia files, and financial records.

The importance of these various digital sundries varies of course, from the mundane yet practical (car insurance renewal confirmation), to the amusing (self portraits with an iPhone), to highly personal items replete with sentimental value (personal emails). Regardless of their practical value, these items were part of someone’s life, and should be treated with the same care and respect that their physical belongings would be given.

The recent rise in a viable marketplace for digital assets also raises some interesting questions. An MP3 collection may potentially possess some sentimental value, but it may also possess a sizable monetary value. Assuming the purchase of one album or movie per week from Apple’s iTunes Store, a person who had been purchasing music for 5 years would have amassed a collection worth nearly $3,000. Upon their death, what happens to these files? Can ownership be transferred to a family member, or does the collection remain intact but locked away in perpetual silence under a thin layer of DRM?

Similarly, in a world where we belong not only to the community that we live and work in, we increasingly belong to online communities that mirror in many ways the personal interactions and affiliations of the physical world. In the event of a community member’s death, what happens to their persona? One day they are posting their list of ten best foreign films or photos of their vintage typewriter collection, and the next day they are gone. Presumably their friends and family in the physical world (I’m avoiding the word “real”, which implies a lesser experience online) will have knowledge of their passing, and begin the grieving process, but in their online worlds has the person simply disappeared? In case of high profile members, the online community at large may know their real name and begin a search for them via traditional channels, but many community members remain essentially anonymous and their sudden disappearance leaves many questions unanswered. Would the deceased want the community notified? Is there a final message for them? Should email accounts be closed down, or left active, set to bounce the email back to the sender with a startling yet informative message?

Are there any practical answers, or are our digital existences destined to a life in limbo when our bodies have been laid to rest? I would suggest the following steps to ensure that your preferences are respected:

  • Take an accounting of all your digital assets and online accounts, note any applicable logins and passwords.
  • Decide who you’d like to have access to these things.
  • Decide what you’d like done with them after you have died. Deleted, updated, shared, etc.

Once you have decided these things, you can proceed in a few ways. First, you can draft a physical document, which could be appended to your will. This document could specify the particulars of the three steps above, but more importantly, it could name a digital executor who would be responsible for carrying out your final wishes. This individual should be both technically competent and trustworthy, as you will be granting them access to your digital world in absentia. Your instructions to them could be as simple as shutting down all accounts and erasing your hard drive, or it could detail which email folders were shared with whom, and which photos be made available on Flickr as a final goodbye.

Another route would be to leverage technology to achieve the same result without the need for a lawyer’s involvement. Deathswitch.com is a web site that offers a service they describe as “Information Insurance”. It works as follows: One enters their list of desired contacts along with their email addresses, then they create a message containing the kind of account information discussed above. Next, a time interval is set. It could be once a day, it could be once a year. If the user does not log into the site during the specified interval, indicating that they are alive, the system will automatically send out their message to the people on their list. I cannot vouch for the security or functionality of this service (now that I think of it, can anyone?) which costs $20 a year to maintain, but in theory it is a practical approach to the dilemma of sharing information in the case of an unexpected (or perhaps expected) death with friends, family, and co-workers, all of which can receive custom messages. Just don’t forget to log in, or you, very much alive, may find yourself having to explain why half of your work email consists of fantasy baseball updates and why the password to your Facebook account is “ihearttwilight”.

Regardless of the approach you take to safeguarding the future of your digital life, it is important that you give some thought to it. Get organized, make a plan, and then live your life to the fullest, knowing that your digital afterlife is safe and sound.


Lead on, spirit! Read how Facebook is dealing with the subject of “dead data.&rdquo

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